KYC of Company [New MCA Requirement]
With effect from 25th February, every company incorporated prior to 31st December 2017 is under an obligation to file Form No INC-22A, which is necessary for the purpose of marking the company as Active – Compliant (Active Company Tagging and Identities and Verification)
The Ministry of Corporate Affairs, through its notification dated 21st February 2019 have made amendments in The Companies (Incorporation) Rules, 2014 which shall be effective from 25th February 2019. Through this amendment, the MCA has introduced a new rule “25A” and also introduced a new form “Form No. INC-22A” and titled it as Active Company Tagging Identities and Verification”
The amendment as explained above require every company registered on or before 31st December 2017 to file the eform which apart from other details also require photographs of the registered office of the company to be attached as annexure. The eform shall be digitally signed and to be further certified by a practising professional in whole time practice as CA, CS or CMA.
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What information need to be furnished to ROC in Form 22A
Photo of Registered Address
Well, the form INC-22A requires only one attachment, that is the photograph of the premises where the registered office of the company is situated. One photo must be taken from outside the premises whereas another photo shall be taken from inside the office.
Company Mobile and Email ID
A Company shall have to provide one official mobile number and email id of the company, which shall be further verified by way of an OTP confirmation. In case you have multiple companies then you need to provide different mobile and email address in the Form INC-22A.
The company has to file details of all the directors of the company. However, in case there is any director which is disqualified or for any reason, the DIN of any director is deactivated, then the Form INC-22A cannot be filed.
The company has to furnish complete details of auditor/auditors in case of more than one auditor of the company. Apart from the basic details of the auditor, the period of accounts for which appointed is important to disclose in the Form INC-22A.
Cost Auditor/ Company Secretary
In case the company is required to appoint a cost auditor or a company secretary as may be applicable, the details of such cost auditor or the company secretary need to be filed in the Active Form INC-22A. In case of cost auditor, the period for which the appointment is made need to be disclosed.
CEO / CFO / MD Details
Finally, the details of the Managing Director (MD) or Chief Executive Officer (CEO) or Manager or Whole-time Director of the company is submitted for all such persons. The name, designation and Din number shall be filed in the Form INC-22A. In case of a person not having DIN, the PAN Number shall be intimated.
Form No INC-22A (Active Form) Process
Due Diligence of Company
We strongly advise that you conduct thorough due diligence and check if everything related to corporate laws has been complied with by the company. In the case of lapses, the same need to be first rectified.
Photographs of the Registered Address
The new rule 25A require that every company shall also attach Two Photograph of the registered office of the company. The first photo of the registered office shall be taken from outside of the premises, whereas the second photo needs to be taken from within the registered office premises showing at least one director / KMP who shall be signing the e-form INC-22A.
Arrange SRN of AOC-4, MGT-7 filed for FY 2017-18
The details of filing of the financial statements under section 137 and the annual return as required under section 92 for the financial year 2017-18 is to be entered in the Form No INC-22A.
The company has to provide a unique mobile number and email id in the first section of the Form INC-22A, which shall be verified via a One Time Password (OTP) to be sent on the mobile/email as provided. The form can be further processed only after the verification of the mobile and email id both. Please note that OTP is valid for few minutes only.
Certification of Form
After filing all the details in the Form INC-22A correctly including the details of all directors, KMP, cost accountant, company secretary, auditors, CEO, CFO, Managing Director etc the E-Form Number INC-22A shall be digitally signed by any one director in case of the OPC and by two directors of the company. The signed form shall then be further certified by a practising CA, CS, Cost Accountant in whole time practice.
Filing of Form No IN-22A with ROC
Finally, the form is ready to be uploaded to the MCA-21 website, there is no government fee if the form is filed on or before 25th April 2019. However in case of company misses the due date then the Active Form 22A can still be filed, however with government fee of Rs. 10,000/-. The form then shall be scrutinised by the government officials of MCA and if found to be correct in all aspects shall be approved.